Privacy Policy

We Staff Canada

Effective Date: May 15, 2026
Last Reviewed/Updated: May 10, 2026

1. Purpose

We Staff Canada Inc. respects your privacy and is committed to protecting the personal information we collect, use, disclose, retain, and safeguard in connection with our website, services, recruitment activities, staffing operations, client communications, employment-related activities, and business operations.

This Privacy Policy explains:

What personal information we may collect;

How we collect personal information;

How we use personal information;

When personal information may be shared;

How personal information is protected and retained;

How individuals may request access, correction, deletion, or withdrawal of consent;

How cookies and similar technologies may be used;

How privacy complaints and security incidents are handled;

How to contact We Staff Canada Inc. about privacy questions or concerns.

2. Scope of this Policy

This Privacy Policy applies to personal information collected by We Staff Canada Inc. through:

Our website;

Contact forms, inquiry forms, job application forms, and online submissions;

Email, phone, SMS/text message, and other communications;

Recruitment, screening, onboarding, and staffing activities;

Client and business development communications;

Employment, contractor, and temporary assignment processes;

Payroll, scheduling, assignment, billing, and workforce administration, where applicable;

Any other interaction with We Staff Canada Inc. where personal information is collected.

This Privacy Policy applies in addition to any applicable terms of use, consent forms, recruitment documents, employment documents, client agreements, contractor agreements, assignment documents, or other policies that may apply.

3. Legal Compliance

We Staff Canada Inc. handles personal information in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act where applicable.

Where employment or worker privacy obligations are governed by other applicable legal requirements, contractual obligations, common law principles, employment standards, human rights, health and safety, tax, payroll, workplace safety, or regulatory requirements, We Staff Canada Inc. will handle personal information in accordance with those obligations.

4. Accountability

We Staff Canada Inc. is responsible for personal information under its control, including personal information transferred to service providers for processing or support services.

The Company has designated a Privacy Officer to oversee privacy-related questions, requests, complaints, and compliance matters.

We Staff Canada Inc. will maintain reasonable policies, procedures, safeguards, and practices to support the protection of personal information and compliance with applicable privacy obligations.

5. Consent

By using our website, submitting information to us, applying for a position, communicating with us, opting in to receive communications, or otherwise providing personal information to We Staff Canada Inc., you consent to the collection, use, disclosure, and retention of your personal information as described in this Privacy Policy, unless otherwise required or permitted by law.

Consent may be express or implied depending on the circumstances, the sensitivity of the information, and the reasonable expectations of the individual.

You may withdraw consent at any time, subject to legal, contractual, employment, recruitment, staffing, operational, or record-keeping requirements. Withdrawing consent may affect our ability to provide services, process applications, communicate with you, assess suitability for assignments, complete staffing or employment processes, or maintain a business relationship.

6. Personal Information We May Collect

We Staff Canada Inc. may collect personal information that is reasonably necessary for our business, recruitment, staffing, employment, client service, legal, and operational purposes.

Personal information may include:

Name;

Email address;

Phone number;

Mailing address or residential address;

Resume, cover letter, employment history, education, skills, certifications, qualifications, licences, and credentials;

Job preferences, availability, desired roles, work locations, and assignment preferences;

References and reference-check information;

Interview notes, screening results, assessment information, and recruitment records;

Identification, eligibility-to-work, payroll, tax, banking, or direct deposit information, where required for employment, contractor, payroll, assignment, or legal purposes;

Emergency contact information, where applicable;

Client or business contact information;

Communication records, including emails, phone notes, SMS/text message records, website inquiries, and service requests;

Website usage information, device information, IP address, browser information, pages visited, referral sources, and similar technical data where collected through cookies, analytics, security tools, website forms, or website technologies;

Any other information you choose to provide to We Staff Canada Inc.

We Staff Canada Inc. will limit collection to information that is reasonably necessary for identified purposes or as otherwise permitted or required by law.

7. How We Collect Personal Information

We may collect personal information when you:

Visit or use our website;

Submit a contact form, inquiry form, application form, or resume;

Create or use an account, if account functionality is available;

Contact us by email, phone, SMS/text message, website form, or other communication method;

Apply for employment or temporary staffing opportunities;

Participate in interviews, screening, onboarding, assessments, reference checks, or placement processes;

Enter into a client, contractor, employment, or assignment relationship with us;

Subscribe to communications or opt in to receive messages;

Interact with our website technologies, analytics, forms, security tools, or cookies.

We may also collect information from third parties where permitted by law, such as references, clients, service providers, background-check providers where applicable, payroll providers, job boards, public professional profiles, or other sources relevant to recruitment, staffing, business, or legal purposes.

8. How We Use Personal Information

We Staff Canada Inc. may use personal information for purposes including:

Responding to inquiries and service requests;

Communicating with applicants, workers, clients, and business contacts;

Recruiting, screening, evaluating, onboarding, assigning, and managing workers;

Assessing suitability for employment, contract, temporary staffing, or client assignment opportunities;

Verifying qualifications, experience, references, credentials, availability, or eligibility to work;

Conducting reference checks, background checks, credential verification, or other verification processes where appropriate and permitted;

Administering employment, contractor, payroll, scheduling, assignment, billing, and business operations;

Providing staffing, recruitment, HR, workforce, and related services;

Managing client relationships and business communications;

Sending account notifications, service updates, customer care messages, recruitment-related messages, staffing-related messages, and marketing communications where permitted;

Maintaining website functionality, security, analytics, troubleshooting, and user experience;

Complying with legal, regulatory, contractual, tax, employment, payroll, health and safety, human rights, accessibility, workplace safety, and record-keeping obligations;

Protecting our legal rights, preventing fraud, enforcing agreements, and managing disputes;

Any other purpose disclosed at the time of collection or permitted or required by law.

9. Employment and Worker Privacy

We Staff Canada Inc. may collect, use, and disclose personal information relating to employees, applicants, temporary assignment workers, contractors, and other workers for recruitment, screening, hiring, onboarding, assignment, scheduling, payroll, performance, health and safety, workplace investigation, legal compliance, and workforce management purposes.

Employment and worker information may be shared with clients, service providers, government authorities, insurers, payroll providers, legal advisors, or other parties where reasonably necessary for staffing, assignment, employment, legal, safety, or operational purposes.

We Staff Canada Inc. will limit employment and worker information to what is reasonably necessary for the identified purpose, or as otherwise permitted or required by law.

10. Reference Checks, Background Checks, and Verification

Where relevant to recruitment, staffing, employment, assignment, client requirements, or legal compliance, We Staff Canada Inc. may conduct or arrange reference checks, credential verification, employment history verification, background checks, or other verification processes.

These checks will be conducted with appropriate consent where required and will be limited to information reasonably necessary for the role, assignment, client requirement, or legal obligation.

The type and scope of any check may vary depending on the position, assignment, industry, client requirements, legal requirements, and the nature of the work.

11. SMS/Text Messaging and Electronic Communications

By providing your phone number and opting in to receive text messages from We Staff Canada Inc., you consent to receive SMS/text messages from We Staff Canada Inc. regarding account notifications, customer care, recruitment updates, staffing communications, service updates, and marketing communications, where permitted by law.

Consent to receive marketing text messages is not a condition of purchase, service, employment, application, or assignment.

Message frequency may vary.

Message and data rates may apply.

Reply STOP to unsubscribe or HELP for assistance.

Contact: 1-888-833-2820 or info@westaffcanada.com.

Mobile opt-in information and SMS consent information will not be shared with third parties for their own promotional or marketing purposes.

Where We Staff Canada Inc. sends commercial electronic messages, including emails or text messages, the Company will comply with applicable consent, identification, contact information, and unsubscribe requirements under Canada’s Anti-Spam Legislation.

12. Cookies and Website Technologies

A cookie is a small file that may be stored on a user’s device when visiting a website. Cookies and similar technologies may be used to support website functionality, security, analytics, performance, user preferences, spam prevention, form functionality, embedded content, or marketing.

We Staff Canada Inc.’s website may use cookies or similar technologies, including cookies from third-party service providers, depending on website features, plugins, analytics tools, security tools, embedded content, forms, or advertising settings in use.

Users can adjust browser settings to refuse cookies, delete cookies, or receive notice when cookies are being used. Disabling cookies may affect website functionality or performance.

Where required by law, We Staff Canada Inc. will provide appropriate notice or consent options for cookies and similar technologies.

13. Sharing Personal Information

We Staff Canada Inc. does not sell personal information.

We Staff Canada Inc. does not share customer data with third parties for their own promotional or marketing purposes.

Mobile opt-in information and SMS consent information are not shared with third parties for their own promotional or marketing purposes.

We may disclose personal information where reasonably necessary for business, recruitment, staffing, employment, legal, or operational purposes, including to:

Employees, managers, recruiters, supervisors, and authorized representatives who need the information for the purposes described in this Privacy Policy;

Clients or prospective clients in connection with recruitment, staffing, placement, assignment, qualification review, scheduling, or workforce services;

Payroll, accounting, tax, banking, benefits, insurance, software, cloud hosting, IT, cybersecurity, website, communications, analytics, marketing, background-check, reference-check, document management, legal, professional, or other service providers;

Government, regulatory, law enforcement, tax, employment, workplace safety, human rights, privacy, accessibility, or legal authorities where required or permitted by law;

A buyer, potential buyer, successor, lender, advisor, or other party in connection with a proposed or completed business sale, merger, financing, restructuring, transfer, or corporate transaction;

Other parties with your consent or as permitted or required by law.

Service providers are expected to use personal information only for the purposes for which it was provided and to protect it using appropriate safeguards.

14. International or Third-Party Processing

Some service providers used by We Staff Canada Inc. may process or store personal information outside Ontario or outside Canada.

Where personal information is processed or stored outside Canada, it may be subject to the laws of the jurisdiction where it is located.

We Staff Canada Inc. will use reasonable measures to protect personal information transferred to service providers, including contractual, technical, administrative, or organizational safeguards where appropriate.

15. Retention of Personal Information

We Staff Canada Inc. will retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected, or as required or permitted by law.

Retention periods may vary depending on the type of information, the purpose of collection, legal requirements, employment or staffing obligations, tax and payroll obligations, dispute-resolution needs, client or contractual requirements, and operational requirements.

When personal information is no longer required, We Staff Canada Inc. will securely delete, destroy, anonymize, or otherwise dispose of the information in accordance with applicable requirements and reasonable business practices.

16. Safeguards

We Staff Canada Inc. uses reasonable physical, administrative, organizational, and technical safeguards appropriate to the sensitivity of the personal information.

Safeguards may include:

Secure systems and password protections;

Access controls and limited access based on business need;

Confidentiality obligations;

Staff training and internal privacy practices;

Secure storage and disposal procedures;

Website security measures, such as SSL/TLS encryption where available;

IT, cybersecurity, and vendor management measures;

Incident response and review procedures.

No method of transmission over the internet or electronic storage is completely secure. While We Staff Canada Inc. takes reasonable steps to protect personal information, absolute security cannot be guaranteed.

17. Privacy Breach and Security Incident Response

If We Staff Canada Inc. becomes aware of a privacy breach, security incident, unauthorized access, loss, misuse, disclosure, or other compromise involving personal information, the Company will take reasonable steps to contain, assess, investigate, document, and respond to the incident.

Where required by law, We Staff Canada Inc. will notify affected individuals, regulatory authorities, or other organizations of a breach involving personal information.

We Staff Canada Inc. will maintain breach-related records where required by applicable privacy law.

18. Accuracy

We Staff Canada Inc. will make reasonable efforts to keep personal information as accurate, complete, and up to date as necessary for the purposes for which it is used.

Individuals are encouraged to notify We Staff Canada Inc. of changes to their personal information, such as contact details, availability, qualifications, or employment-related information.

19. Access, Correction, Deletion, and Privacy Requests

Individuals may contact We Staff Canada Inc. to request access to their personal information, ask how it has been used or disclosed, request correction of inaccurate information, request deletion where applicable, withdraw consent, or raise a privacy concern.

Requests may be subject to identity verification and to legal, contractual, employment, staffing, operational, or record-keeping restrictions.

We Staff Canada Inc. will respond to privacy requests within a reasonable time and in accordance with applicable law.

20. Privacy Officer

Questions, requests, complaints, or concerns regarding this Privacy Policy or the handling of personal information may be directed to:

Privacy Officer
We Staff Canada Inc.
Email: info@westaffcanada.com
Phone: 1-888-833-2820
Website: www.westaffcanada.com

21. Privacy Complaints

If you have a privacy complaint, you may contact the Privacy Officer using the contact information above.

We Staff Canada Inc. will review privacy complaints and respond as appropriate. The review may include confirming receipt, requesting additional information, investigating the concern, taking corrective action where appropriate, and communicating the outcome where reasonable.

If you are not satisfied with the response, you may have the right to contact the Office of the Privacy Commissioner of Canada or another applicable privacy authority.

22. Children and Minors

The We Staff Canada Inc. website and services are intended for individuals who are at least 18 years old.

We Staff Canada Inc. does not knowingly collect personal information from individuals under 18 through its website or services.

If We Staff Canada Inc. becomes aware that it has collected personal information from an individual under 18 without appropriate authorization or lawful basis, it will take reasonable steps to delete or address the information.

23. Links to Other Websites

The We Staff Canada Inc. website may contain links to third-party websites, platforms, or services.

We Staff Canada Inc. is not responsible for the privacy practices, content, security, or policies of third-party websites or services. Users are encouraged to review the privacy policies of any third-party websites they visit.

24. Changes to this Privacy Policy

We Staff Canada Inc. may update this Privacy Policy from time to time to reflect changes in legal requirements, business practices, website functionality, technology, or privacy practices.

Updates will be posted on this page with a revised effective date or review date.

Where required or appropriate, We Staff Canada Inc. may provide additional notice of material changes.

25. Contact

Questions about this Privacy Policy may be directed to:

We Staff Canada Inc.
Email: info@westaffcanada.com
Phone: 1-888-833-2820
Website: www.westaffcanada.com